RecruitOnline revolutionises the candidate experience by providing a single, cohesive portal for the entire candidate lifecycle. This portal is focused on showcasing your brand, not ours.

It seamlessly integrates every step – from the initial job application and registration to payroll onboarding, timesheet submission, and access to payslips – all within one user-friendly platform.

Absolutely, RecruitOnline is specifically designed to streamline Casual/Contract recruitment. Our platform simplifies the entire process, from calculating charge rates and managing job descriptions to ensuring compliance with WHS requirements.

It efficiently handles the complexities of sourcing and placing candidates in assignments, and also facilitates online timesheet submissions and client approvals, making it an ideal solution for Casual/Contract recruitment needs.

Certainly! RecruitOnline is well-equipped for Perm/Fee for service recruitment. It enables you to take a job specification, craft an advertisement, and directly post it to your website and various job boards like Seek, Trademe, LinkedIn, and Indeed, without needing any additional add-ons.

The platform streamlines applicant management through various stages of the application process, allows you to place successful candidates, schedule guarantee follow-up calls, and effortlessly generate invoice requests for placement fees. It's a comprehensive solution for your permanent recruitment needs.

Our onboarding/registration process in RecruitOnline is fully customizable to align with your specific needs. It's your process, not ours!

Whether you operate in distinct sectors like Industrial and Healthcare, each requiring unique questions, or handle both Temp and Perm recruitments necessitating different registration approaches, our system adapts to your requirements.

With our Custom Forms feature, you have the flexibility to create a variety of forms and questions, incorporate online signatures, and even embed videos, tailoring the experience to each sector and type of recruitment you manage.

No, there are no additional costs for Candidate and Client portals in RecruitOnline.

These fully integrated portals are standard features included in your system setup. They seamlessly link from your website and are customised with your branding and logos.

Moreover, you have the flexibility to tailor the wording and menu options to match the language and tone of your business, ensuring a cohesive and branded experience for your clients and candidates.

At present, RecruitOnline does not have a dedicated app for its ATS system. However, we offer a unique and valuable alternative – the option to create a custom, white-labelled candidate app.

This app can be tailored specifically to your brand and made available on both Apple and Android stores. It's not just an extension of RecruitOnline; it's a tool that carries your agency's identity and ethos, providing an excellent opportunity to strengthen your presence in the candidate marketplace.

This custom app allows your candidates to interact with your brand directly, enhancing their experience and engagement with your agency. It's a powerful way to differentiate your services and build a stronger connection with your candidates.

RecruitOnline's optional AI tool, RecruitChatBot, enhances recruitment efficiency and scalability.

Its features include creating job adverts quickly, thorough candidate screening, automating bookings for temp/contract jobs, and confirming candidate availability for next-day starts. It also provides welfare check-ins for candidates, ensuring their assignment progress and satisfaction.

This AI tool allows recruitment consultants to focus more on strategic tasks and relationship-building, elevating the overall recruitment process quality

We used to be just like you. Managing our own recruitment business and using multiple systems to run our business - none of which ever really worked well together.

After getting an astronomical quote from a leading recruiting industry software provider we did what any self-respecting company would do. We struck out on our own to build exactly what we wanted.

Fast forward a few years and we’re the proud owners of RecruitOnline, a unified growth platform for recruiters, where everything plays nicely with everything else.
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The best testimonial we can give it is that we used it to run our own growing business. It’s built by recruiters, for recruiters.
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And here’s our promise to anyone who’s been burned by a system that wasn’t what it appeared in the brochure. With RecruitOnline there’s no surprises. No “you get this, but to make it work you’ll need to buy this upgrade or that plugin”. You get everything you need to run your recruiting business, out of the box on day one.

All you have to do is switch it on and add candidates.

The answer is "It depends".
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The time it takes to roll out RecruitOnline varies based on several factors. For smaller businesses with a few users and limited data, the typical rollout time is around 4 weeks.
Larger businesses, on the other hand, may require approximately 8 weeks.

The actual duration depends on the complexity of your operations, the volume of data to be migrated, and the availability of you and your team to dedicate time to the rollout process.

We work closely with you to ensure a smooth transition, tailored to your specific business needs and timelines.

Switching to RecruitOnline is a streamlined and straightforward process.

We understand that transitioning to a new system is a significant decision, involving not just data migration but also training for your staff, clients, and candidates.

Our expertise lies in ensuring this transition is as seamless as possible. We regularly assist new clients in migrating from various systems like JobAdder, Vincere, Access RDB, Bullhorn, FastTrack360, as well as in-house systems and even Excel.

Once you choose RecruitOnline, a dedicated project manager from our implementation team will be assigned to guide you and your team, ensuring a smooth and efficient setup and transition.

Your data security is a top priority at RecruitOnline.

We are ISO 27001 certified, demonstrating our commitment to the highest international standards in information security.

Our choice to use Amazon Web Services for data storage further reinforces this commitment, as it provides robust, scalable, and secure cloud storage solutions.

Additionally, we implement Multi-Factor Authentication (MFA) on all user accounts to ensure an added layer of protection against unauthorized access.

We take data security very seriously, consistently updating and refining our protocols to safeguard your data effectively.

Absolutely not, we do not share your data.

At RecruitOnline, we firmly believe that your data is exactly that – yours. You own it, and we act merely as custodians. This principle is central to our operations and aligns with GDPR standards, where we function as data processors, handling your data with the highest level of confidentiality and care.

The only exception to this is when you instruct us to integrate with one of our partners, such as job boards like Seek & Trademe. In these cases, we only share the specific data necessary for that integration to function effectively, such as job advert details. This sharing is done under your direction and is strictly limited to what is required for the successful completion of the integration.

Your data's security and privacy are our top priorities, and we take all necessary steps to ensure it remains protected and under your control.